Facts as of October 2026
Kolasys AI vs Otter
Otter is one of the longest-running transcription tools. Its assistant can join your calls; Kolasys records from your own device by default and sends a bot only when you ask.
The facts
| Kolasys AI | Otter | |
|---|---|---|
| Joins your call as a bot | Only if you send one. It’s optional. | Yes. Its assistant can join Zoom, Google Meet and Microsoft Teams calls. |
| Records without a bot | Yes: Mac, iPhone and Apple Watch record on your device. | Yes, recording in person from its mobile apps. |
| Apps | Mac, iPhone, Apple Watch and web. No Windows or Android app. | Web, iPhone and Android. Check their site for the current list. |
| Free plan | Yes: 3 meetings a month, forever. | Yes, with monthly limits. Check their site for the current limits. |
| Pricing model | Flat: Pro $9.99/mo or $99/yr; Team $8.99/seat (min 3). No AI credits. | Per-user subscription tiers. Check their site for prices. |
| Apple Watch app | Yes: records on the watch (phone not needed), a watch-face complication, notes on your wrist. | Check their site |
| MCP server for AI assistants | Yes: app.kolasys.ai/api/mcp with an API key. | Check their site |
| New meetings private by default | Yes: new meetings are Only me until you share them. | Check their site |
| Imports from other notetakers | Fireflies, Otter, Fathom and Read AI. | Check their site |
Otter details come from its public materials as of October 2026. Where we aren’t sure, we say “check their site.” Otter is a trademark of its owner.
Where Kolasys is different
No bot unless you want one
The Mac app records your call from the menu bar. The bot is there for meetings you can’t attend.
Apple Watch
The watch records on its own, even with your phone away, and the notes come back to your wrist.
Private by default
New meetings are visible only to you. Share each one with your workspace when you choose.
When Otter may fit better
- You need an Android app. Kolasys is iPhone-only on mobile.
- You want a notetaker in every call by default, across a big organization.
Moving from Otter
Export a conversation from Otter as TXT or SRT and drop it into Kolasys → Import. It arrives with notes, action items and search.
Start free — 3 meetings a month, no card
Download the Mac app, or start on the web. Upgrade when you need more.